Bears Wood Facilities Tariff 2025

Bears Wood Self Led Activities 2025

Bears Wood Booking Conditions 2025

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Booking Conditions

• All bookings must be made via the Booking Secretary (bookings@bearswoodcampsite.org.uk).
• Booking enquiries may be made via the website (bearswoodcampsite.org.uk/book)
• Unless agreed otherwise, bookings will only be accepted from Scout Groups and other recognised Youth and Community based or focused groups.
• Provisional bookings will be kept open for a maximum of 14 days.
• A 50% deposit will be required to secure all bookings.
• A 50% or £250 (£200 – Croydon Groups) deposit, whichever is lower, will be required to secure any whole site booking.
• A suitable deposit is required to secure individual campsites.
• Unless previously agreed, all balances must be paid (in full) 14 days prior to the booking.
• 20% of the full booking cost will be retained should the booking be cancelled with more than 4 weeks’ notice.
• The full 50% deposit will be retained should the booking be cancelled within 4 weeks of the booking.
• Hirers are required to leave the site entirely as they found it.
• A supplementary invoice will be issued after the event to cover a cleaning surcharge of up to £50 should the campsite and/or building not be left in an agreeably state.
• Electric Wall Heaters in the building and accommodation block are via pre-payment £1 slot meters, although the Main Hall has a wood burner for which wood is available.
• Use of the showers is also via a pre-payment £1 slot meter.
• Daytime bookings are requested to vacate the site/building by 16:00
• Evening bookings are requested to arrive no sooner than 17:30 and vacate the site no later than 21:30.
• Weekend booking, unless otherwise arranged at time of booking, are requested not to arrive prior to 17:00.
• Unless otherwise agreed “campers” are requested to vacate the site/building by 16:00 on last day of the booking.
• Early set-ups and late departures will incur a surcharge (see Tariff Sheet).
• Site Curfew in place between 22:00 & 07:00
• On arrival you must report to Campsite Office where you will be welcomed, asked to sign-in and receive relevant paperwork etc and any equipment booked.
• On departure you must complete checklists & paperwork, return equipment and sign out.